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Privacy policy

Privacy policy

SE Design Co., Ltd. operates in the creative, marketing, and technology fields, providing corporate communication services to IT companies.
As an entity to support communication activities for IT businesses, we recognize the importance of protecting personal information, and shall comply with all relevant laws and regulations. We also regard it as our social responsibility to appropriately manage and use all individual information (information that identifies customers and employees) handled in our business operations, and all our executives and employees work together to implement and continuously improve our management system to protect personal information.

  1. Our personal information protection measures ensure that we acquire personal information in a legal and appropriate manner, use it only to the extent necessary to achieve our stated purposes of use, and prevent its use for other purposes. In addition, we will not provide third parties with your personal information unless you give prior your consent.
  2. We will comply with Japan’s Act on the Protection of Personal Information and all other laws, guidelines, and standards regarding the handling of personal information.
  3. When handling your personal information, we will follow our personal information management system to manage your information appropriately and prevent leakage, loss, or damage. In the event of any incident involving personal data, we will take prompt measures to prevent your damage from worsening, identify the cause incident, and then implement preventive measures against recurrence.
  4. We have set up our Personal Information Contact to respond promptly and appropriately to your queries or requests about personal information. In addition, we will accept your requests to disclose, correct, delete, or suspend using your personal information and respond appropriately.
  5. We carry out regular internal audits on our processes for handling and protecting your personal information, and continuously review and improve our personal information protection management system to reflect international trends and social changes.

Enacted: October 2, 2006
Revised: August 1, 2017
Koichi Shinozaki,
President
SE Design Co., Ltd.

If you have any questions about how SE Design protects your personal information, please contact us at:

SE Design Personal Information Contact
Tel:03-5362-3740 
Email:privacy3@sedesign.co.jp
 

Public announcement of matters under the Act on the Protection of Personal Information of Japan

Purpose of use

SE Design Co., Ltd. (“SE Design,” “we,” “us,” or “our”), defined as a business operator handling personal information under the Act on the Protection of Personal Information, makes the following declarations regarding our use of personal information based on Articles 18 and 24 of the Act.
Before using your personal information for any other purposes than listed, we will notify you by post, email, or a notification on our website.

1.Personal information we collect from our customers will be used:

  • To respond to your inquiries or requests
  • To provide information to you
  • To fulfill our contracts
  • To tell you about events, including seminars and exhibitions
  • To conduct surveys and reflect the results on our services

2.Personal information we collect from our partners will be used:

  • To communicate with our partners
  • To fulfill our contracts
  • For payment and billing

3.Personal information we collect from job applicants will be used:

  • To proceed with our recruitment procedures and communicate the results

4.Personal information we collect from visitors to our office:

  • To ensure our security

5.Personal information provided to us will be used:

  • To fulfill our duties to customers on work outsourced to us (producing printed materials, shipping printed materials, operating call centers) based on business contracts and non-disclosure agreements concluded with those customers
  • To fulfill our duties to customers on operating and building marketing asset management systems based on business contracts and non-disclosure agreements concluded with those customers

Personal information subject to disclosure

We will keep you informed of which personal information can be disclosed in respect to the following:

  • Our trading name: SE Design Co., Ltd.
  • All information subject to disclosure: Purpose of use (excluding cases that fall under Article 18.4, Items 1 to 3 of the Act on the Protection of Personal Information)

1.Personal information we collect from our customers will be used:

  • To respond to your inquiries or requests
  • To provide information to you
  • To fulfill our contracts
  • To tell you about events, including seminars and exhibitions
  • To conduct surveys and reflect the results on our services

2.Personal information we collect from our partners will be used:

  • To communicate with our partners
  • To fulfill our contracts
  • For payment and billing

3.Personal information we collect from job applicants will be used:

  • To proceed with our recruitment procedures and communicate the results

4.Personal information we collect from visitors to our office:

  • To ensure our security

Providing personal information to third parties

We will never provide your personal information to third parties outside the organization, except in the following cases:

  • When you have given your consent in advance
  • When required by appropriate law
  • When there is a risk of harm to your life, body, property, or other rights and interests, or those of a third party
  • When entrusting all or part of your personal information to a third party to the extent necessary to achieve the specified purposes of use

Personal information of people under 16

We do not ask for personal information from anyone under the age of 16 without the consent of their parents, guardians, or legally authorized representatives.

Disclosure, correction, addition, deletion, refusal of use, complaints, and queries

In the event that you ask us to disclose, correct, add, delete, or cease using your personal information or make a complaint or query about it, we will respond within a reasonable time frame and in the scope necessary to achieve the purposes of use. To take any of these actions, please contact our Personal Information Contact referred at the end of this page. Please be aware that we will ask you to verify your identity when you contact us.

About our websites

When you visit our website, we do not automatically collect your personal information including email address.

  • SSL
    Our websites are SSL (Secure Sockets Layer) encrypted to keep your personal data secure.
    SSL is a standard security technology for the Internet communication to protect interactions between your web browser and our site with advanced security so you can safely enter personal information such as addresses and telephone numbers. But please note that SSL may not be available depending on device environments.
  • Cookies
    Our website may use a technology called cookies to provide you with better, more convenient services.
    Cookies is a data file stored in your computer when you visit a website. The website uses it to identify your computer, but it does not identify you personally. Cookies contain only the data you provide, including information such as your user ID for the website. You can disable cookies on your browser, but you may not be able to use some of the services on our website.

Enacted: October 2, 2006
Revised: January 8, 2009
Koichi Shinozaki,
President
SE Design Co., Ltd.

 

How we share personal information

SE Design and the companies in our group provide you with services that span the entire IT market. Please be aware that we share your personal information amongst our group in the following scope:

1. Who we share your personal information with

  1. SE Holdings and Incubations Co., Ltd.
  2. Shoeisha Co., Ltd.
  3. SE Design Co., Ltd.
  4. SE Mobile and Online Co., Ltd.
  5. SE plus Co., Ltd.

2. Purpose to share your personal information

  1. Personal information we collect from our customers will be used:
    • To sell and deliver books
    • To respond to your inquiries or requests
    • To provide information to you
    • To fulfill our contracts
    • To tell you about events, including seminars and exhibitions
    • To conduct surveys and reflect the results on our services
  2. Personal information we collect from our partners will be used:
    • To communicate with our partners
    • To fulfill our contracts
    • For payment and billing
  3. Personal information we collect from shareholders will be used:
    • To communicate with shareholders
    • To exercise our rights and fulfill our obligations based on the Companies Act
    • To manage shareholders in accordance with legal standards
  4. Personal information we collect from job applicants will be used:
    • To proceed with our recruitment procedures and communicate the results
  5. Personal information we collect from visitors to our office:
    • To ensure our security

3. Which personal information we share

Your name, age, date of birth, address, telephone number, mobile phone number, email address, the name of your workplace, and your occupation

Enacted: October 2, 2006
Revised: January 8, 2009
Koichi Shinozaki,
President
SE Design Co., Ltd.

 

Requesting disclosure of personal information

1. Requesting disclosure

Please download the Requesting disclosure of personal information guide (PDF file) and check the details of the procedure.
To request disclosure, please fill in the appropriate form and mail it with all required documents to the address below.
Attn: Personal Information Contact
SE Design
5 Funamachi, Shinjuku-ku, Tokyo 160-0006

2. Documents required when requesting disclosure

To request disclosure of your personal information, please prepare the documents stated in a) and b) below and mail them to the address above.

a) Disclosure of personal information request form
*Please download the PDF file and fill in the required fields.

b) Proof of your identity
A copy of your driver's license or health insurance card

3. Requesting disclosure on behalf of a minor or as a legal representative

If you are requesting disclosure on behalf of a minor or as a legal representative of an adult ward, in addition to the documents stated in 2. a) and b) above, please submit those stated in c) and d) below.

c) Proof that you hold the right to be a legal representative
A copy of your family register or, in the case of a person with parental authority, a copy of your health insurance card listing your dependents

d) Proof of your identity as the legal representative
A copy of your driver's license or health insurance card

4. Requesting disclosure as an authorized representative

If you are requesting disclosure as an authorized representative, in addition to the documents stated in 2. a) and b) above, please submit those stated in e) and f) below.

e) A power of attorney

f) Proof of your identity as the authorized representative
A copy of your driver's license or health insurance card

5. Requesting disclosure as a non-Japanese national

If you are requesting disclosure as a foreign citizen, in addition to the documents stated in 2. a) above, please submit those stated in g) and h) below.

g) A copy of your Alien Registration Card

h) A copy of your passport

6. How we reply to requests for disclosure

We will reply by mailing a document to the address you have written on the Disclosure of personal information request form.

7. Personal information acquired from a request for disclosure

We handle personal information acquired from a request for disclosure only to the extent necessary to respond to the request.

8. Cases where we refuse requests to disclose personal information

We will refuse requests to disclose personal information in the cases specified below.

 
  • When we are unable to verify your identity because your address or other information stated in the Disclosure of personal information request form does not match the information in the documents proving your identity
  • When we are not able to confirm your authority when you are making a request on behalf of someone else
  • When you ask us to disclose personal information that does not meet the criteria for personal information subject to disclosure
  • When disclosing the information could harm your life, property, or other rights, or those of any third party
  • When disclosing the information could significantly impede the proper operation of our business
  • When disclosing the information would violate other laws or regulations

Enacted: October 2, 2006
Revised: January 8, 2009
Koichi Shinozaki,
President
SE Design Co., Ltd.

 

Get in touch if you have any query or complaint about privacy

Get in touch if you have any query or complaint about privacy

For inquiries or complaints regarding our handling of personal information, please contact us at:

SE Design
Personal Information Contact
Address:SE Funamachi Building, 5 Funamachi, Shinjuku-ku, Tokyo 160-0006
Tel:03-5362-3740  Email:privacy3@sedesign.co.jp

For queries and complaints to our regulatory body

SE Design operates under the supervision of the following accredited privacy protection organization. To make a complaint, you can contact the organization at:

Japan Institute for Promotion of Digital Economy and Community
Privacy Protection Complaints Office
Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032
Tel:03-5860-75650120-700-779